This is a collection of all the policies, procedures, forms, and other information used by UUCP by the Board and Ministry Teams. Some are official and have been voted upon by the Board; most have been submitted by the respective ministry teams. Some are simply information regarding the church.

If you see that any of the policies, procedures, or information contained herein is out of date or has been superseded, please submit an update to Erin Renfroe.

Procedure for Planning or Holding an Event/Activity for UUCP Congregants

Click here for the entire manual in one document.

or, select a particular section:

Governance

  • Bylaws
  • Calendar of Board Tasks
  • Organizational Chart
  • Shared Ministry Chart
  • Shared Ministry Team Basics
  • Ministry Team Descriptions
  • Congregational Covenant (New Member Ceremony)
  • Behavior Policy
  • Anti-Discrimination Policy
  • Right Relations Tips

Adult Religious Education

Buildings and Grounds

  • Building Plan
  • Plan for layout of Sanctuary (2 sections)
  • Facilities Use and Rental

Facility Space Use and Rental Fees for Members of UUCP
Rental and Fees for Non-Members and Non-Profit 501(c)(3) Organizations
Rental Guidelines
Rental Agreement
Rental Checklist
Alcohol Use Policy
Guidelines for Submitting Artwork to Hang in the Conference Room
Artwork Release Agreement

Caring

  • Memorial Garden Bronze Plaque Recommendations

Children’s Religion Exploration

  • Sunday School Policies
  • Additional Guidelines for Teachers and Volunteers
  • Sunday Morning Procedures
  • Guide Sheet for Team Leader, CRE Advisory Team
  • Position Description: Children’s Religious Education (CRE) Coordinator
  • Supplement to Position Description: Children’s Religious Education (CRE) Coordinator
  • Position Description: Childcare Provider
  • OWL

Unitarian Universalist Church of Pensacola (UUCP) Procedure for Our Whole Lives (OWL)
Facilitator Approval and Training
Facilitator Application Form
Request for Funding
Student Registration Form

Communications and Publicity

  • Guidelines for Healthy Electronic Communications
  • How to Make An Announcement
  • Policy for Use of the Zoom Account

Denominational Affairs

Finance

  • Financial Policies of UUCP
  • Duties of the UUCP Treasurer
  • Sunday Morning Deposit Procedures
  • UUCP Budget Line-Item Descriptions
  • UUCP Off-Budget Accounts Policy
  • UUCP Off-Budget Accounts List
  • Budget Request
  • Fundraising Policy
  • Fundraising Request for Approval
  • Sales Tax Announcement
  • Expense Reimbursement Voucher

Fun and Fellowship

Membership

  • Membership Team – Suggested Procedures
  • Membership Team – Annual Cycle

Personnel

  • Consulting Ministry Letter of Agreement
  • Office Administrator Job Description
  • Office Administrator Letter of Agreement
  • Cell Phone Stipend Agreement
  • Laptop Use Agreement
  • Agreement for Rental Coordination Services
  • Custodian Letter of Agreement
  • Vendor Information Form
  • Background Investigation Notice and Authorization

Safer Congregation

  • Most current Recongregation Guidelines
  • COVID-19 Screening for use at gatherings
  • Small Group Activities Guidelines

Social Justice

Sunday Services

  • Music Guidelines and Procedures
  • Position Description: Musician